Digitaliseringsstøtte

Der er afsat 2 millioner euro til det nye tiltag i 2011 og MEDIA programmet regner med at kunne støtte omkring 100 biografer, der ønsker at installere en DCI-kompatibel digital projektor. Man kan søge om et fast beløb på 20.000 euro per sal. Vær opmærksom på at MEDIA programmet kun støtter merudgifter i forbindelse med installeringen af digital projektor og altså ikke selve udstyret. Merudgifter kan være ombygning af operatørrum, nyt ventilationsudstyr, forsikringer, serviceaftaler osv.

Læs mere om ansøgningskrav osv.

Nedenstående er en gennemgang over oftest stillede spørgsmål i forbindelse med dette nye tiltag.

Man er som altid meget velkomne til at kontakte MEDIA Desken, hvis I har spørgsmål eller kommentarer til støtteordningen, ansøgning eller andet.

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Support for the digitisation of cinemas

Call for Proposals EACEA/19/2011

Deadline: d. 15. september 2011 

Guidelines og ansøgningsskema

Digitisation Questions and FAQ

Who is managing the scheme? Who can I contact?
The operational management of the scheme is entrusted by the European Commission to the Education Audiovisual and Culture Executive Agency. The relevant unit is P8 MEDIA headed by M. Daskalakis and the Distribution sector. However as this is a first time Call, all contacts should be made through the functional mailbox provided.
  All answers to questions will be in written form and these will appear on the web site of the scheme, ensuring that all potential applicants have access to the same information.

Where can I find the Call for Proposals for the Media Programme concerning digitization of European cinemas?
http://ec.europa.eu/culture/media/programme/exhibit/docs/digitisation/eacea_digitisation_guidelines_19_2011.pdf  
Or by navigating to the MEDIA Programme web site at http://ec.europa.eu/culture/media/index_en.htm  
Then select Exhibition, then Schemes, then Digitisation. Could you please send the application Form for the Digitalisation by mail. The one on your website is a specimen and therefore not usable. See: http://ec.europa.eu/culture/media/programme/exhibit/schemes/digitisation/index_en.htm  page 7 ff.
Please note that the special company and bank identification forms on pages 7 and 8 are only specimens as the content may vary from country to country due to financial and company legislation. Please follow the links at the top of each page or inside the specimen forms themselves to find the page from which you may download the appropriate form for your country.

Is the Call for Proposals designed to support individual cinemas or is it a call for tender?
The Call is designed for individual cinemas fulfilling the eligibility criteria.

Will there be more calls for proposals with new deadlines after the 15th of September, 2011?
It is intended to publish the Call for Proposals again in 2012 and 2013.

If an applicant complies with the conditions but does not receive any support in this call for proposals (i.e. is not selected/awarded) – is it possible for this venue to make applications to any subsequent Calls for Proposal?
Yes.

The guidelines state that:
Eligible applications/actions will be assessed on the basis of the following criteria:
- European dimension
- Number of projectors requested
- Existence of national support mechanism.

Could you expand upon that first criterion, the ‘European dimension’? Is it the European dimension of the cinema’s programming?
Yes. This will be assessed based upon the European content of the programming and the non national European film share.

May Cinemas from countries with a national support scheme in place apply?
Yes. Subject to verification of the details of each scheme and the payment terms of same.

What about the detailed interaction of the EU scheme and a local/regional/national subsidy scheme providing support for the same purpose?
The various potential combinations are complex and will be treated on a case by case basis. Answers to specific questions concerning the interaction of this scheme and any other scheme will be given directly to the persons enquiring and the local MEDIA Desks. They will not (as a general rule) appear in this FAQ unless the question is of more general relevance such as the previous question.

What about a VPF scheme?
The reference in the scheme excludes only those cinemas who receive a projector without charge as a result of a VPF agreement with a 3rd party integrator (such as XDC, Ymagis, Arts Alliance etc.).

I cannot open the two application forms or save them? Can you help?
In the event of such difficulties we suggest the following. Please right click on the link on the web page. Then choose Save as. Then rename the document.
If you only have access to a very old computer at your location, please ask someone to save the documents and print them for you and complete them manually if necessary.

Is Europa Cinemas’ confirmation a proof of the programming criteria?
Europa Cinemas is a MEDIA supported project. As such we can have access to the results of those cinemas which are members of the organisation and can avoid asking members to supply the data twice. So – Yes. There is no need to send additional documentation in this case.

What is included in the "side costs"?
(The Call is based upon the "forfait" or Lump Sum principle. That is to say that the purchase of the relevant projector gives rise to a fixed payment without the need to measure exactly all of the direct costs incurred. This simplified system helps to contain the administrative costs associated with smaller grant awards where appropriate.)
The various costs which were measured in order to arrive at the fixed amount include, among others, interest charges, warranty costs (hardware and software), other equipment such as pedestal rack, scaler etc., TMS, storage, installation and maintenance.) Please see the Budget form.

When can the projector be purchased?
Between the date/deadline of submission i.e. the 15th of September 2011 and the 30th of June 2013.
What is the period of eligibility of costs? (From persons with previous experience of other Commission/MEDIA contracts).
The standard terms involving the period of eligibility of costs do not apply to this forfait/lump sum method. The costs taken into consideration in the calculation of the lump sum cover the lifespan of the projector. The sole condition governing the "period of eligibility" is the purchase date of the projector (see previous question).

The projector can be purchased up to June 2013. During this time costs and prices may vary. What effect may this have on the final award?
The Call is based upon the forfait/lump sum principle. Once the project has been awarded the purchase and installation of the specified projector results in the payment of the Lump Sum.

Can we match the Community funding in the budget by submitting the cost of the projector as we will pay for this ourselves?
No. Please remember that the budget is designed to cater for the additional costs over the life span of the equipment. The lump sum is calculated at the lower range of potential future prices.
The total investment over the life span of the equipment required to comply with the conditions of the Call is EUR 33,333 (maximum contribution of 20,000€ at 60%).

Is the grant fixed at 20,000€ per screen or could it be lower?
The grant is fixed (Lump Sum) at 20,000€ per screen.

What is meant by a ticketing and entry declaration system?
A system by which the cinema issues tickets and measures individual admissions in a system capable of external verification.

Does the ticketing and entry declaration have to be computerised?
Not necessarily, although it would be considered very unusual in 2011 to use a "manual" system and the potential for external verification may have to be separately verified.

Can two or more screens join together to apply as a "mini-network"?
No. The Call is designed for single screens fulfilling the eligibility criteria only.
(Given the restricted budgetary resources available it was decided that the eligibility should remain restricted for the present time).

Is the specification of 20,000 entries per cinema or per screen?
Per screen.

Can a cinema with less than 20,000 admissions apply?
No. Or if it does it will be rejected as ineligible. Any cinema which does not fulfil the eligibility criteria set out in section 5 is advised not to apply.
(Given the restricted budgetary resources available it was decided that the eligibility should remain restricted for the present time).

We plan to add additional screens in the near future. Can we apply for these screens?
No.
(Given the restricted budgetary resources available it was decided that the eligibility should remain restricted for the present time).

We do not show enough European films right now. However, should we get the grant to digitize we would ensure that we would meet these criteria in the future?
Sorry but this is not possible. You must meet the criteria to be eligible.
(Given the restricted budgetary resources available it was decided that the eligibility should remain restricted for the present time).

Our cinema has been closed for renovation recently? How will this effect the counting of the entries necessary to qualify?
In the event that the cinema has been renovated, EACEA would consider the entries from the last twelve month period before the work commenced.

Support can be requested for 3 screens per cinema or 3 screens per applicant organisation?
As the guidelines state:- "3 screens per cinema". There are no restrictions on the number of cinemas nor any restrictions linked to applicant organisations.